Legislative & Admin Services

City Clerk's Unit

The City Clerk's Unit acts as the liaison between the community and City Council.  Services provided by the Unit include:


Legislative Services:

  • Preparation of Council agenda
  • Record and communicate decisions of Council and their boards and committees
  • Secretary to the Assessment Review Board and the Subdivision & Development Appeal Board
  • Manage councillor budget and administrative requirements
  • Act as Returning Officer; conduct and report results for municipal and school board elections and plebiscites
  • Act as Freedom of Information and Protection of Privacy Act (FOIP) coordinator, including receiving and administering all FOIP requests: more info...

Administrative Services:

  • Provide custody and maintenance of all bylaws, policies, corporate records and minutes, and the corporate seal
  • Responsible for conducting the municipal census
  • Administer City insurance program and deal with legal and risk management issues
  • Administer Council Volunteer Program to facilitate citizen input into Council Policy
  • Ensure security, office equipment, and systems are in place and operational in order that staff are able to fulfill their obligations to the City
  • Commissioner for Oaths Services

Commissioner for Oaths Service

Commissioner for Oaths service is available at City Hall between the hours of 8:30 a.m. and 4:30 p.m.  Please read the following information below with respect to accessing these services:

  • The City of Airdrie does not have a Notary Public.  If your paperwork requires a Notary Public, we are unable to provide this service.  If your paperwork is not being filed within the Province of Alberta, you will likely need to see a Notary Public even if your paperwork notes a Commissioner for Oaths as a Commissioner for Oaths is for Alberta only and may not be recognized outside of Alberta.  Please confirm that a Commissioner for Oaths is acceptable prior to bringing your paperwork in.
  • We are also unable to provide any legal advice.  If you have any questions regarding the meaning of the paperwork or how to fill it out correctly, you should consult a lawyer.
  • Often when disposing of land either by gift or sale, certain documents are required with respect to the Dower Act.  Some of these forms deal with the waiving of certain rights under the Dower Act and the City does not commission these forms.  Some insurance documents also deal with the waiving of rights and again, the City does not commission these forms. 
  • Please ensure the body of the paperwork is completed prior to attending City Hall; you may sign the document at City Hall in front of the Commissioner at the time the oath is given.
  • Please bring a piece of picture identification to verify your identity.
  • If your paperwork has exhibits, you must ensure you bring those also.
  • Please call 948-8816 about 15 minutes prior to coming to City Hall to ensure someone will be available to administer the oath.
  • If your paperwork requires a witness to your signature and the affidavit of execution requires the witness to say that they "personally know you," you must have a witness (who knows you personally) attend City Hall to complete the affidavit.
  • The City of Airdrie is unable to provide residents with certified true copies.  Some provinces do allow a Commissioner for Oaths to certify photocopies but the legislation in Alberta does not provide a Commissioner with those powers.  Although your paperwork may say that a Commissioner for Oaths can provide you with a certified copy, in Alberta they cannot.  You may wish to enquire at a lawyer's office to see if this is a service they provide.
  • A Commissioner for Oaths is unable to complete passport documentation.  Please check your passport application for a list of professions that are able to complete passport documentation.

Please note:  This is a service provided at no cost for the convenience of Airdrie residents.  If at any time the City's Commissioners for Oaths are unsure of the documentation provided or are uncomfortable with administering the oath, the City reserves the right to refuse this service.

 

Community & Opportunity